Loading...
Share this Job

Executive Assistant

Date: May 15, 2021

Location: Geneva, CH

Company: L'Occitane

You are inhabited by a highly collaborative energy and entrepreneurial mindset? Apply now!

 

MISSION:

We are looking for an exceptional Executive Assistant! In this role, you will provide high quality assistance to a very high-level Executive and serve as his link between the top management and other teams. You will interact and work hand in hand with multiple stakeholders in an international fast-paced environment.

 

MAIN RESPONSABILITIES:

  • Acting as the point of contact for the top management, other teams and external partners;
  • Managing information flow in a timely and accurate manner;
  • Managing the high-level Executive's calendar, including making appointments and prioritizing the most critical and sensitive matters;
  • Organizing meetings, including scheduling and taking minutes (when necessary organizing catering);
  • Preparing communications, presentations and reports on the high-level Executive's behalf;
  • Coordinating travel and accommodation arrangements and creating trip itineraries;
  • Processing daily expenses and preparing monthly reports;
  • Organizing events and managing budgets.

 

HOW YOU CAN FIT:

  • Proven track record as an Executive Assistant or Personal Assistant in an international fast-paced environment;
  • Fluent in English (native) & French;
  • Extensive MS Office knowledge;
  • Excellent writing, communication and media relations skills;
  • Solid experience in treating confidential information with appropriate discretion and in acting as gatekeeper;
  • Outstanding interpersonal skills and a proven track record of working collaboratively with multiple stakeholders;
  • Mature and bubbly personality, skilled at working in a multicultural environment;
  • Highly dedicated approach, capable of adapting to changing priorities;
  • Strong organizational and time management skills with the ability to multitask and prioritize;
  • Problem-solving skills with the ability to work effectively with minimal supervision;
  • Exceptional attention to detail.

 

STARTING DATE: 1st September 2021 at the latest

 

CONTRACT TYPE: permanent